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Manager of Finance

Reporting to the Director of Administration and the Executive Director, the Manager of Finance provides operational and programmatic support to the organization. The Manager of Finance supervises the finance unit and is the chief financial spokesperson for the organization. He/she supports the ED on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the management of financial reporting to funding bodies.

RESPONSIBILITIES:

• Assist in performing all tasks necessary to achieve the organization's mission.
• Train suppliers and staff on general knowledge of financial management matters.
• Participate in developing new business, specifically: assist staff in identifying new funding opportunities, and oversee the drafting of prospective budgets.
• Assess the benefits of prospective shows and projects, and advise department heads.
• Ensure adequate controls are installed and that substantiating documentation is approved and available such that Society activities may pass annual audits.
• Provide the ED with an operating budget.
• Work with the ED, Director of Administration and programming staff to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements.
• Oversee the management and coordination of all fiscal reporting activities for the organization including: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets.
• Oversee all purchasing with the Director of Administration, and direct payroll activity.
• Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee financial aspects, including CADAC, of project and operating grants, awards and programs.
• Oversee the activities of independent auditors conducting the annual audit.
• Attend and lead meetings of the Audit/Finance Committee, in coordination with the ED.
• Monitor banking activities of the organization.
• Ensure adequate cash flow to meet the organization's needs, including preparation of monthly cash flow statements.
• Serve as one of the trustees and oversee administration of the organization’s extended health plan. Oversee business insurance plans and health care coverage analysis.
• Oversee the production of monthly reports including reconciliations with funders, as well as financial statements and cash flow projections for use by Executive management; prepare reports for the Audit/Finance Committee and Board of Directors.
• Oversee Accounts Payable and Accounts Receivable.
• Act as principal liaison with Vancity, the Society’s business bank, and TD, the Festival’s title sponsor, managing the assets of the Coastal Foundation for the Performing Arts.
• Oversee the maintenance of the inventory of all fixed assets
• Budget development, risk management and assessment on existing shows, and individual projects as they arise, linked to department budgets
• Development and maintenance of a separate budget area, within the master budget, for special projects
• Secretary to the new Coastal Jazz and Blues Foundation, maintenance of all financial records and accounts, main liaison with TD for our accounts
• Assistance to the development officer regarding tax implications for planned giving, gifts of securities
• Development of preliminary draft budgets for reporting and grant purposes
• Supervise staff, including contract staff for book-keeping and audits

QUALIFICATIONS:

The Manager of Finance should demonstrate competence in some or all of the following:
• Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, current trends, developments, and theories in job readiness training and adult education.
• Issues, concerns, and barriers of employees newly entering the workforce.
• Laws, regulations, and rules governing work requirements in Canada and BC.
• Knowledge of resources of public and private social service and related agencies.
• Fostering and cultivating business opportunities and partnerships.
• Creation and assessment financial statements and budget documents.
• Recognize and be responsive to the needs of all clients of the organization, including funding organizations, the Board of Directors, local community advocates, participants, and employers.
• Communicate effectively in both written and verbal form.

Proficiency In The Use Of:
• General office software, particularly the Microsoft Office Suite
• Not-for-profit general ledger software
• Databases.

Education
• Completion of a bachelor's degree at an accredited college or university or equivalent work experience.
• Professional accounting designation

Experience
• Experience at the Controller or Finance Manager level.
• Five years of financial experience and management experience with day-to-day financial operations of not for profit organizations
• Entertainment industry experience a definite asset

HOW TO APPLY:

Please send a resume and cover letter to careers@coastaljazz.ca

REMUNERATION:

To be negotiated

Contact Name: Jen Thomas
Contact Email: careers@coastaljazz.ca